We’re excited to announce the release of a major new feature on Daily Connect: Staff Management.
These new features, which will be rolled out to all Professional + accounts over the coming weeks, give administrators the tools they need to better manage their childcare center staff. Our users have been asking for these features for a long time, and we’re excited to unveil them.
With Daily Connect’s new Staff Management features, you can do the following:
- Manage Role & Privileges: you can choose to give staff access to a specific classroom, all classrooms, or administrative tools like Parent Billing by specifying their account type.
- Add Employee Information: record information including each employee’s hiring date, employee number, home address, childcare certifications, and other documentation. You can also add private notes only visible to administrator-level accounts. Use these to track employee performance and record any observations or notes.
- Manage Employee Schedules: create a weekly digital schedule for each employee so everyone knows their shift pattern well in advance. You can record absences and vacations, and it’s easy to adjust the staffing schedule based on your needs and attendance.
Here’s an overview of how you can use Daily Connect’s new Staff Management tools to better manage your employees.
View Childcare Staff Schedules in Daily Connect
Often, the teachers in your childcare center will work a predictable schedule that follows the same set hours every week. However, as the weeks go by, it’s likely that there will be some exceptions to this schedule.
Perhaps someone takes a sick day or has to leave early one afternoon to go to an appointment. Or maybe one of your team members is taking a few days of vacation and you need to adjust the normal schedule to ensure you’re covering their hours.
The screen below shows the Regular schedule for a specific staff member who is scheduled to work Wednesday through Friday each week. In the Actual section, the hours each staff member actually worked are recorded. This is recorded automatically when staff sign in and out of the Daily Connect application using their personal PIN code.
In the example below, we can see that Isabelle worked as scheduled on Wednesday and Friday, but took unpaid time off on Thursday.
Manage Childcare Staff Schedules in Daily Connect
Administrators can also use Daily Connect’s new Staff Management tools to ensure that their childcare center is appropriately staffed. In many states and countries, childcare centers are required to stick to certain children to teacher ratios. These tools help childcare center directors ensure they are meeting these licensing requirements.
Below, you can see a Weekly Schedule in Daily Connect for a small childcare center’s staff. Directors can easily understand what hours each employee is scheduled to work and can see which classroom they have been assigned to work in during that time.
Administrators can also toggle this view to see a staff schedule by classroom. In this section, administrators can also view the scheduled attendance for each classroom, making it easy to ensure there are always enough staff in the classroom to satisfy licensing requirements.
Staff members can view their personal schedule at any time in the Daily Connect app.
Manage Childcare Staff Time Cards on Daily Connect
Administrators can view timecards for every member of staff, seeing a list of all the clock-in and clock-out times for each staff member.
Make sure you remind your staff to sign in to Daily Connect when they start work, and to sign out when they’re leaving. If your staff forget to sign in or sign out, you can manually add their hours to their time card.
To learn more about clocking in and clocking out, visit our Help Center.
Building for a Better Future: Daily Connect
We’re excited to roll these features out to all Professional + subscribers over the coming weeks at no extra cost.
If you have any questions about how to use these features, don’t hesitate to visit our Help Center or contact our Customer Support team. Together, we’re excited to continue innovating new ways to help you build a better, more successful business.
